Business owners that are paid on time share several common habits in how they run their business. According to John Rampton, who describes only 12 habits that all successful business owners exhibit, one of those is use of Cloud technologies for prompt invoicing. It’s one of several reasons why MMS Group supports Xero Cloud Accounting – it’s an invoicing “on-the-go” solution.
Here’s how Xero Cloud Accounting simplifies invoicing for you as the business owner.
- Create recurring invoices
With Xero, you only need to create an invoice template once. From there on, you can speed up the process by making use of features such as preset inventory items, replication of previous invoices, setting up repeated invoices, etc. By setting up recurring invoices, will ensure that your regular customers are invoiced on-time, facilitating customer payments on-time.
With the option to send out invoices in bulk, you can send all your invoices out to clients at the same time, or you can send multiple invoices to one client (including overdue ones) so that they can pay the outstanding amount in one payment. This feature reduces the extent of time required to email invoices to multiple customers.
- Send invoices from any device
Ever wished that you were able to send invoices from any device, at any time? With Xero, it is possible! With its online invoicing feature, you can create and send invoices directly from any mobile device or any other device with an Internet connection.
Xero invoices can be sent with a ‘Pay Now’ button which allows a customer to pay directly from the invoice. Clients can choose to pay via credit or debit card, or Paypal account.
To save time, Xero allows one to copy the last invoice sent to a client. This means that you do not have to create a new invoice every time – simply update the fields that have changed and press send.
The online invoices distributed via Xero are protected from unauthorised changes, which means that your clients will not be able to adapt amounts (unlike with an attached PDF). All edits that take place on the invoice are recorded, and as the account holder, you can limit authorisation to the invoices.